We are an engineering firm whose form of archiving has been for 40 yrs 
wrapping blueprints up in brown paper, labeling them and sticking in huge 
shelving of bins.
For files – we have some 200 banker boxes of files for the past 40 yrs - 
80% are 8.5”x11” papers but some folded up larger size (plans or 11x17).
Being an engineering company not much money to spend on projects billed 
out.

We started to try to scan some which were needed for reference as we 
went.
Our Process for FILES we used so far:
-	Remove all bindings (very labor intensive).
-	We scanned at 400-600dpi in color to PDF no compression (using 
copiers 50ppm).
-	Acrobat no “A”.
-	We scan every bit of material, covers, front and back if required and 
if in binding scan back cover to show entire piece of material was scanned.
-	OCR the docs.
-	We add all the meta data we can to the files – project name, location, 
contract number, structure type, material type, etc…..
-	We title the PDF files best possible name and also in parenthesis after 
name the binding type they were found in.
-	We then secure the PDF within Abode with password and allow 
nothing.
-	All scanned data is then placed onto a read only protected network 
drive for access by select people who require access for reference.

PLANS - We have not started scanning blueprints next but getting closer to 
requiring.  Especially with the paper types from years past fading and 
bleeding into others.

Is our process and protection fair to good = any comments to improve or 
let me know where we are going wrong would be greatly appreciated.

Or anyone else undertaking an existing archive to digital migration with no 
money – their approach?

Thanks
Sam

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