I believe you can check it out in 'read only' (like a library book) and it won't change the version number?

I know we have one folder set up to just be 'read only' and then we have other folders set up such that the check in/check out prompt is asked.... so it's a matter of how you set up your folders securities.

Do you have an IT Dept to ask for the step-by-step on how to do that if you need further help?

Teresa

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Glen Sanderson
Sent: Thursday, September 11, 2014 6:19 AM
To: [log in to unmask]
Subject: Versioning in SharePoint

I go to the library check out a book, read it come back to the library to return(check in the book) and they place the book on the shelf.  They don't buy an additional book.  So what setting am I missing in SharePoint that creates a new version of a document if you check out a file to look at it.  I don't think No Versions is the answer.  In the settings somewhere there must be a setting to not create a new version when a document is checked in and checked out.  My current alternative is to communicate to people that check in check out creates new versions so just view and don't use the check in and out unless a document is being edited.

Has anyone else run into this?  Thanks in advance.

Cheers.

Glen


CONFIDENTIALITY NOTICE:The information in this e-mail may be confidential and/or privileged and protected by work product immunity or other legal rules. No confidentiality or privilege is waived or lost by mistransmission. If you are not the intended recipient or an authorized representative of the intended recipient, you are hereby notified that any review, dissemination, or copying of this e-mail and its attachments, if any, or the information contained herein is prohibited. If you have received this e-mail in error, please immediately notify the sender by return e-mail and delete this e-mail from your computer system. Thank you.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]