I missed out on the earlier parts of this thread so my apologies if it's
been covered in bits I can't see.

One big cost factor in comparing in house versus offsite storage is what
happens when your volume increases or decreases? If you suddenly have to
double your capacity in house, you have to pay to expand, fit out and
resource your facility. If your volume drops dramatically, you have to
figure out how to re-purpose the empty section, or pay to maintain it just
in case.

If it's offsite (and I assume you mean commercial) then for you it's just
cash flow, all the logistics, expanding or contracting, is done by the
offsite company. End of headache.

Next time I get involved in building design, even the current, active, high
use files will go offsite. Whether you image them depends on re-use rates.

Cheers

Glenn

Glenn Sanders
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Or whatever. But I haven't, so I didn't.

On 23 September 2014 04:08, Glen Sanderson <[log in to unmask]>
wrote:

> Re-picking up on a thread from three years ago. Do you see these numbers
> as still accurate? Off-site storage price would be higher now.
>
> Original thread
> Picking up on a thread from several years back, I redid some calculations
> to even out comparisons of onsite, offsite and imaging costs.  The
> calculations were originally done by Patrick Cunningham, Hugh Smith, Gary
> Link, Liz Allan, and others from the List Serv crew.  Your mileage has
> varied since 2008.  Can anyone update pricing and/or add electronic records
> storage to the mix?
>
> Imaging: $187,500/??? for 300 boxes
> 347 x the cost of one year of offsite storage
> 2,451 x the cost of one year of onsite storage
>
> Offsite Storage: $540/year for 300 boxes
> 0.3% of cost of imaging
> 7.1% of cost of one year of onsite storage
>
> Onsite Storage: $7,650/year for 300 boxes
> 4.1% of cost of imaging
> 1416.7% of cost of one year of offsite storage
>
> Calculations...
> Imaging:
> 300 boxes (each holding ~2600 pieces of paper) =
> 780,000 simplex images (duplex = 1,560,000 images).  Imaging these 300
> boxes @ $187,500 = $625
> per box per ??? (Not sure of costs of degradation of images over time,
> migrations to new systems and software)
>
> Offsite Storage:
> 300 boxes
> @ $0.15 per box = $45 per month x 12 months = $540 per year
> Onsite Storage:
> 300 boxes x 1.2 cubic feet = 360 cubic feet x $25 cubic foot/year
> (assuming $50 per square foot office space costs) = $7,650 per year
> (excluding filing equipment depreciation)
>
>
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