As a last-minute idea, I threw an informal "Electronic Records Day" event at my workplace.  I got some ideas from interested coworkers, but in the end, I put it all together myself.  Here is a recap of what was offered, and the outcome:

Advertising:
* Used the phrase "technophobes welcome" on flyers
* Prize Drawing for PERSONAL STARBUCKS RUN STRAIGHT TO YOUR DESK!
* Event would last from 2-4pm, but was advertised as "arrive at your leisure"

Room Set-Up:
* Continuous playing of YouTube playlist featuring Iron Mountain's funny RM clips & National Archives "Word of the Day" videos
* Infographics posted around the room (used a lot of special tape that wouldn't damage walls)
* Handouts from CoSA website (Personal Digital Archiving & Government Digital Tips)
* FILE FORMAT GAME!  Guess the file format from its extension (i.e. JPEG), and guess either what it stands for, the file type, and its native application
* PRIZE DRAWING box and entries

Outcome:
* 12 people showed up! (Many people are not here on Fridays)
* Some cross-departmental connections were made for future projects!
* Great discussion during the FILE FORMAT GAME
* Everyone loved the Iron Mountain videos, no one wanted to watch the "word of the day" videos
* Before the event, some people asked me if they "needed to go," and others told me that they didn't need to go.
* Some were confused about the meaning of "at your leisure."
* Some were unclear about what they would be learning.  They thought it was a training session.
* Used RANDOMPICKER.COM to pick prize winner - cool!

Next year, I will try to:
* Make messaging more clear
* Have participants vote on their favorite infographic
* Include interactive board where people can indicate which portable electronic devices they use (iPad, Kindle, Nook, smartphone, etc)

Other unexpected snags:
* I didn't have enough time to send the infographics to our in-house printing staff for a professional look.  I printed the graphics on multi-page 11 x 17 sheets of paper.
* Setting up the YouTube videos took extra help from our IT team.  We are in a new building, and the procedures for setting up tech are still unclear.  Who would've known that the display port was on the floor underneath the middle of the large table?

I had fun.

Tyrene

*** See you at the 2014 EPIC LISTERV PARTY! ***
*** Sunday, October 26, 2014, 7:00pm - Location: TBA ***
*** 2014 ARMA International Conference, San Diego, CA ***
______________________
Tyrene Bada, MLS, CRM
Office of the City Attorney | City of Beaverton, Oregon
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Vice President-Programs, Oregon Chapter of ARMA International
2014-2015 Board of Directors, NW Chapter of AIIM

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