Bradlee,
Our email standard, which spells out retention, is available at:
http://www.odu.edu/about/policiesandprocedures/computing/standards/06/02.
We created managed folders in Exchange. I developed a handout which
gives users examples of what records should be saved in the various
managed folders.
As Larry states your organization needs to consider risks when
establishing an email retention policy. We did and ultimately came up
with the periods in the standard.
If you have any other question please contact me off-line...
Bruce White, CRM, PMP
Virginia Beach, VA
e-mail: [log in to unmask]
LinkedIn: http://www.linkedin.com/in/bblanco
"Life is like riding a bicycle. To keep your
balance you must keep moving." -- Albert Einstein
On Wed, Feb 18, 2015 at 11:20 AM, Davis, Bradlee W. (Info -
Raleigh-Durham) <[log in to unmask]> wrote:
> I know that this has probably been discussed a million times on here but my firm is in the throws of making these decisions as part of our IG Task Force and our GC has asked me to informally survey other law firms to get a short list of what others are doing. We have already proposed a couple of solutions based on what IG Task Force members prior firms have done but we are looking for others. I would appreciate any information regarding policies that are working including:
>
>
> 1) How long are emails allowed to remain in an unmanaged format in Outlook Inbox, Subfolders, Sent, etc.
>
> 2) If emails are not moved into a managed format, how long do they remain in Archives?
>
> 3) How long do emails remain in the Deleted Items Folder?
>
> Thanks in advance. You may email me directly with your word of wisdom.
>
> Bradlee W. Davis
> Director of Records and Information Governance
> Jackson Lewis P.C.
> 1400 Crescent Green, Suite 215
> Cary, NC 27518
> (919) 424-8624 (Direct Dial)
> (919) 449-7621 (Mobile)
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> "All We Do is Work"
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>
>
>
>
>
>
> Representing management exclusively in workplace law and related litigation
>
>
> Confidentiality Note: This e-mail, and any attachment to it, contains privileged and confidential information intended only for the use of the individual(s) or entity named on the e-mail. If the reader of this e-mail is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that reading it is strictly prohibited. If you have received this e-mail in error, please immediately return it to the sender and delete it from your system. Thank you.
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