Charlene,

Keep in mind that when property is purchased and sold the deed from
the transaction is filed with the County Clerk, County Recorder,
Register of deeds or similar local government office.  For all intents
and purposes the deed filed with the Clerk's office becomes the
"official" record.  When I was the RM manager for El Paso County, TX
some years back title companies would review my land records
(including deeds) before they would issue title insurance.  I believe
most, if not all, states require the deed to be notarized before it is
filed.

I guess you could make a case that the deeds have historical value
since they could be an original.  But if someone needed a copy they
could get one at the Clerk's Office.

Bruce White, CRM, PMP
Radnor, PA
e-mail: [log in to unmask]
LinkedIn:  http://www.linkedin.com/in/bblanco



On Tue, Jan 26, 2016 at 3:30 PM, charlene martin <[log in to unmask]> wrote:
> Hi everyone, it's been awhile since I posted - hope all is well!
> I am an archivist working on (1) archival and (1) record collection. I want
> to make the argument to my corporation that property deeds have historical
> informational value to them after the property sale, thus a copy should be
> in the archives. I am also in the position to be looking for copies of
> deeds of property sold before I was hired.
>
> I am an apartment dweller. Does anyone know if when property is sold, it is
> standard practice that a notarized copy of the deed will be made for the
> new owner, or is the original just handed over? Also, would there be a
> legal compliance/retention period that a corporate entity selling property
> would want to retain a copy of that deed, just to clear the hurdle of any
> lingering legal issues?

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