I understand.....and once scanned that should be enough, another check/balance is if all accounts are settled for defunct company from an accounting dept standpoint, if the last accounting records have been destroyed....of the "defunct co." then it might be safe to "trash". Or at least schedule along those parameters. In some litigation, a request for all records for a particular business entity could be requested. So if not currently covered in a retention schedule, might be safe to hold for "x # of years".
I am not by any means an expert, as I think it’s a perplexing nuanced example in disposition scheduling..... we are still formulating a working policy here, so if you find an exact edict, please share.
Ralph B. Cooper
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Jennie Dubin-Rhodin
Sent: Wednesday, May 24, 2017 1:51 PM
To: [log in to unmask]
Subject: Re: Minute Books for Defunct Companies
Hi,
What bothers me about that is the simple fact the companies no longer exist. So, is it that they'd be kept permanently because the overarching corporation that they were under still exists, or is it acceptable to destroy them, as I'd imagine a regular company would be able since once the company no longer exists, who'd even be upkeeping those minute books? I'd imagine permanate to only mean 'as long as the company exists' rather than 'we must pay forever and ever and ever for these records to exist even though we do not.
-Jennie Dubin-Rhodin
On Wed, May 24, 2017 at 1:33 PM, Ralph B. Cooper <[log in to unmask]> wrote:
> Hi,
>
> "corporate" minute books are perm..... http://www.worldwatch.org/
> system/files/Records%20Retention%20Schedule.pdf
>
> "municipal" minute books are perm.....and usually donated to/for
> historical branches if defunct (+ # of years)....
> http://www.nycourts.gov/admin/recordsmanagement/court_
> records/SUPERIOR%20CIVIL%20MAY%202009%20REVISION%20-%
> 20COLOR%20ADOBE%20PDF%20VERSION.pdf
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance To unsubscribe
> from this list, click the below link. If not already present, place
> UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
> mailto:[log in to unmask]
>
> Best,
>
>
> Ralph B. Cooper
> Records Manager
> The Arc Companies LLC
> [log in to unmask]
>
>
> CONFIDENTIALITY NOTICE: The contents of this email message and any
> attachments are intended solely for the addressee(s) and may contain
> confidential and/or privileged information and may be legally
> protected from disclosure. If you are not the intended recipient of
> this message or their agent, or if this message has been addressed to
> you in error, please immediately alert the sender by reply email and
> then delete this message and any attachments. If you are not the
> intended recipient, you are hereby notified that any use,
> dissemination, copying, or storage of this message or its attachments is strictly prohibited.
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance To unsubscribe
> from this list, click the below link. If not already present, place
> UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
> mailto:[log in to unmask]
>
--
Jennie Dubin-Rhodin, MLS
[log in to unmask]
(484) 515-8131
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
