In my opinion you cannot rely on either of these tools exclusively. They are a good starting point but they do not capture everything. There are all sorts of regulations buried in the state equivalent of the code of federal regulations (which go by a variety of names) as well as municipal regs in some cases. If you are going to buy these you might want to ask the vendors about their methodology for compiling this information. Do they have people reviewing all laws and regulations or are they relying upon Westlaw and lexis searching -- producing a sort of Legal search tool for those who lack the skill or time to do their own legal research.
In a prior job I used one of these products and found it a good starting point for my own research but not as exhaustive as I would have liked.
Just to cite one example -- the Minnesota Administrative rules 9505.2190 establish a retention period of at least 5 years after initial billing for certain vendors of health care services.
I also have a vague memory of an Arkansas records retention regulation which referenced a retention requirement found in a repealed statute.
David B. Gaynon
[log in to unmask]
Huntington Beach CA, USA
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Laura Brooks
Sent: Tuesday, May 25, 2010 10:10 PM
To: [log in to unmask]
Subject: Re: Zasio vs. Retention Manager 3
In the Skupsky tool you can read what they included as the citation and it still be interpreted as EX: 6 years v. E +6 years. You have to read the citations regardless of tool. My concern is how many people have really read the citations. I can say I did not read all of them, only the ones related to my industry did I focus on because they were in the UNKNOWN legal group. I found several that were event driven but qouted as being year of creation. Maybe I should review their whole citation database for accuracy and be in a new occupation. ;-)
This being said, I think practioners as well as persons with legal background need to be part of these tool's foundations/fundamentals. I don't understand why legal background people misinterpreted some of what I have seen.
One of the professors in my MLS program had this old mainframe printout over the top of his classroom that said. " This is not brain surgery". I apply that every day and am amazed at how difficult something so simple is made so amazingly difficult. You either get this type of work or you don't. It is up you to convince your leadership.
Some of us are more eloquent than others.
--- On Tue, 5/25/10, Peter Kurilecz <[log in to unmask]> wrote:
From: Peter Kurilecz <[log in to unmask]>
Subject: Re: Zasio vs. Retention Manager 3
To: [log in to unmask]
Date: Tuesday, May 25, 2010, 11:23 PM
On Tue, May 25, 2010 at 10:18 PM, Fares, Angela < [log in to unmask]> wrote:
> There is one thing that you need to be cautious of when using an
> outsourced research group. They are only as good as the updates.
>
couldn't agree more with Angie. these items are tools and it is incumbent upon the RM practitioner to read and understand the full regulation or law.
These tools just help cut down the search time. I was using Skupsky's books back in the 1980s when they were first issued (and still have a set at home), but I always made the effort to find and read the complete regulation or law and not just what had been put in the tool. many times I found items left out, especially subsections that mentioned maintaining records.
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