It's my understanding that approval of calculations, drawings, etc.
requires a signature (usually from a Professional Engineer - PE).
However, if the mailroom stamp clearly says "RECEIVED" and the date,
then there should not be confusion.

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Linda Buss
Sent: Monday, February 06, 2006 8:47 AM
To: [log in to unmask]
Subject: [RM] engineering records and document control procedures

Good morning Listservers,

Your collective wisdom has proven to be useful in the past, and once
again I
come to the fount of knowledge.

I work for an engineering firm which receives submittals from
contracting
design firms that include load rating calculations for bridges. The
engineering manager was concerned when the mailroom stamped incoming
calculation books with the date received stamp.  She stated that by
applying
our date stamp to the calculations it implied we accepted the
consultant's
calculations as true and accurate.  My thinking is that this merely
notes
when we received the submittal and does not imply acceptance of the
content
matter.

My question to you is this: is she correct in her assumption, or is she
being overly cautious?  Am I incorrect in my reasoning that this is
nothing
more than a chain of custody procedure?

Thanks in advance.

Linda Buss, MA
EDMS Manager
OBDP

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