I have to agree with you Nolene. The mail has to be looked at by the
receiver before a decision is ever made that it belongs in Records. In
my office, mail is a separate department and I believe that is the way
it should be.
As for the imaging side, we don't image until we get signatures. The
documents we image are part of the financial side of our business
therefore need the signature before we scan.
Sandra Allen
NB Power
mailto:[log in to unmask]
Fredericton, NB
Canada
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Nolene Sherman
Sent: April 19, 2006 5:38 PM
To: [log in to unmask]
Subject: Re: [RM] Should Mail be a part of Records Management?
I don't entirely agree with this logic. Yes most of it will eventually
get back to you, but it must first go to whomever it was addressed to
for their action. It's not as though by RIM getting it first it reduces
the time or the number of people who must handle that information.
Nolene Sherman
Director of Records Management
Standard Pacific Homes
(949) 789-1668
[log in to unmask]
-----Original Message-----
I am the records manager for an engineering/architectural firm and the
mail is part of my department. The reasoning behind this is because a
big percentage of the mail is project related correspondence and will
ultimately end up in the hands of records management when the
information is sent to be filed.
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