Hi Virginia:  I see you have your own codes.  :^)

(Code of Virginia, §56-265.19  et seq.)


Graham Kitchen
Corporate Records Manager
Unified Western Grocers
5200 Sheila Street
Commerce, California 90040
Telephone:  (323)264-5200 Extension 4560
Cell:  (323)243-1865
email:  [log in to unmask]  

> -----Original Message-----
> From: Records Management Program 
> [mailto:[log in to unmask]] On Behalf Of Jones, Virginia
> Sent: Friday, April 21, 2006 10:11 AM
> To: [log in to unmask]
> Subject: Re: How to present information to Legal for approval 
> of retention periods.
> 
> Karyn:
> We list the citation for each records series in our retention 
> schedule.  An entry would look like this (only lined up in columns):
> 
> WW1135   UTILITY LOCATOR TRAINING RECORDS: Records 
> documenting training of utility locators in accordance with 
> the requirements of Code of Virginia §56-265.19 (E).  Retain 
> 5 years after locator transfers or terminates from locator 
> position, then destroy by shredding.  GS7-005534  (Code of 
> Virginia, §56-265.19  et seq.)
> 
> Our legal counsel can look up the citations in the 
> appropriate code or regulation or general schedule where they 
> see the need.  If requested by the City Attorney, I will 
> provide a link to or a copy of a resource.  Listing the 
> citation also helps in the future when reviewing the schedule 
> for updating.
> 
> Ginny Jones
> (Virginia A. Jones, CRM, FAI)
> Records Manager
> Information Technology Division
> Newport News Dept. of Public Utilities
> Newport News, VA
> [log in to unmask]
> 
> -----Original Message-----
> From: Records Management Program 
> [mailto:[log in to unmask]] On Behalf Of Karyn Palanzo
> Sent: Friday, April 21, 2006 12:25 PM
> To: [log in to unmask]
> Subject: [RM] How to present information to Legal for 
> approval of retention periods.
> 
> I searched the listserv and saw nothing on this topic which 
> suprised me 
> since this process needs to be completed for any new program. 
> 
> I am nearing completion with the process of documenting 
> regulations/statutes/laws etc. that govern our records concerning 
> retention periods. I have copies of all the laws, citations, 
> etc in an 
> access database. I have matched all the research to our 
> record series and 
> generated a report which is over 500 pages. I know that the 
> approvers are 
> going to need to reference the information I have compiled 
> but I think I 
> need to present it to them in a different format for review 
> and approval. 
> 
> Does anyone have any ideas on how I should proceed and if you 
> have any 
> samples of formats that you could provide that would be great. 
> 
> Thank-you
> Karyn Palanzo
> [log in to unmask]
> 
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> 
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance