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Sender:
Records Management Program <[log in to unmask]>
Subject:
Re: active personnel files
From:
Brian Pillard <[log in to unmask]>
Date:
Mon, 24 Jul 2006 15:10:09 -0500
In-Reply-To:
<[log in to unmask]>
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Records Management Program <[log in to unmask]>
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We scan active personnel files for the City of Lincoln and County of 
Lancaster here in Nebraska.
When new pages are scanned, we index by ssn and our software (Kofax) 
automatically looks for the existing scanned image and adds the new 
page(s).
In addition a log is created recording the ssn and scan date.  The paper 
is not added to a file, it is stored in chronological order by scan date.
If a paper is needed for some reason, we look in the log to see the scan 
date. 
We write to CD once a year and destroy the paper after the CD is 
completed.

My suggestion is to avoid the interfiling altogether.  If you make HR pay 
for the service, it is still a waste of money.


Brian Pillard, CRM
Records Manager
Lancaster County Nebraska
(402) 441-6065
[log in to unmask]


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