When I worked at the EPA as a records manager our structure was called a  
break system
ie R-1A had to do with all Part A permit files, R-1B correlated to Part B  
permit files. We asked IT to add a field into our electronic database software  
called "break" and when you selected this field during the course of indexing 
a  record, a picklist with all the major categories in the classification  
scheme appeared (14 I believe) and the indexer chose the appropriate one from  
the picklist. This worked very well for us and it allowed the user to request  
records pertaining to a specific project appearing in a specific break. For  
example, the user could ask for all the Pratt & Whitney Middleton files that  
appeared in the R-1A break. Hope this helps.

Donna Marie Jutras
 

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