So....when a retention schedule requires that documents be purged, and
the documents are purged by the Records Manager according to the
published schedule, it's OK for others to complain about the purge? 

Judges have the ability to influence retention requirements, as do the
clerks who administer the records. I agree that records should be
retained as long as useful, and setting the date for "usefulness" can be
a challenge. If records are not classified as permanent, it is
responsibility and obligation of the records manager to purge them when
their retention is reached. And based on the Kentucky statutes, those
records had reached their retention.

Susan

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Larry Medina
Sent: Monday, December 18, 2006 10:51 AM
To: [log in to unmask]
Subject: RAINdrip: What goes into researching needs when creating a
statewide retention schedule?

Obviously, not talking to the prosecutors or attorney general!
http://www.kentucky.com/mld/kentucky/news/16258821.htm


Here's a clear case of the reminders Steve, Chris, Peter and I (among
some
others) give about what should be considered when developing a retention
schedule

Legal Requirements
Fiscal Needs
Historic, Intrinsic or Enduring Value
Business Needs that exceed any of the above, within an acceptable risk
to
the organization

Larry

-- 
Larry Medina
Danville, CA
RIM Professional since 1972

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