<Does anyone have that experience within their organization....an
increase rather than a decrease in paper?>
We did.  We've made it clear in our policy that printouts of electronic
records in an approved repository are not considered records and shall
be treated as duplicates.  We also discouraged extra file cabinets to
house them (although I do not have purchase authority over file
cabinets) and we do not accept them for off-site inactive records
storage.  The policy, coupled with rigorous education efforts, has
reduced some of the printout proliferation, but some folks just need
that security blanket.  The recycling company benefits, not us.

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Gus Harris
Sent: Tuesday, January 09, 2007 9:24 AM
To: [log in to unmask]
Subject: [RM] more paper?

I've been thinking lately that the application of electronic imaging
widely within my organization will probably increase the amount of paper
records rather than decrease.  You may scan and subsequently dispose of
the original paper document....but then how many folks who now have
availability to the scanned image will print it?  Does anyone have that
experience within their organization....an increase rather than a
decrease in paper?  Just curious...

 

Gus Harris

Records Manager

The Univ. of West FL

Pensacola,...Florida....state of them fierce GATORS that made a meal of
Ohio! :-) 


List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance