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Wed, 17 Jan 2007 16:08:51 -0500 |
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Steve says: The response keeps coming back that it's like the free world
vs the
communist state and that I shouldn't care until it's a record what's
done with it and how it's managed. In some instances such as nonbusiness
related information this is true BUT the instant something is considered
a business document or business related it's to our advantage to bring it
into our process.
Yes, the old conundrum between documents and records and how it's managed.
At one time, we as RM's could hide our head in the sand and not have to
deal with documents. But those days are long past and many of us have
become managers of information as well. It was much easier back then
because a record is a record is a record. All that other "stuff" was not
our responsibility.
I would suggest though that we as RM's, step up to the plate, and help our
organizations manage information across the organization irregardless of
whether it's information, documents, records or stuff. If anything, it
will increase your profile within the company and will no doubt fatten
your paycheque which is always an incentive to take on new challenges.
My question would be.....How, when and who determines whether a business
document becomes important to the organization. Is it you, or perhaps the
CIO or perhaps the user. Once that determination is made, what do you do
with it?
When we were setting up our EDRMS, I had many comments from this list on
determining the difference between documents and records. Some said treat
everything as a record. Others said treat them separately. The comments
were all over the place.. My advise would be to take these documents,
information or stuff, whatever you want to call it, and bring it under the
auspices of the record group. That way you can determine how it will be
managed and you will have control over what happens to it.
Good luck with this.
John Annunziello
Manager, Records and Information
Toronto and Region Conservation Authority
[log in to unmask]
"Information is a corporate, strategic asset that needs to be managed"
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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