Without seeing the "originals", it may be a bit tough to determine how
best to accommodate their scanning.  I'd first try to make some
adjustments to the scanner settings.  That may be easy or challenging,
depending on the capture software that you're using.  As an alternative,
you might attempt to scan using a grayscale setting, if the contrast
between print and paper is a key issue...... Again, depending on your
scanners and capture software, that too could be either fairly easy or
somewhat challenging.  

You're quite correct about file size issues...... and you may have to
recognize that the trade-off between file size and image legibility.  

A better solution - if it is possible to attain - would be to make
changes to the paper on which the transcripts are printed.  

Douglas P. Allen, CRM, CDIA+

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Nishika Gupta
Sent: Tuesday, March 27, 2007 9:35 AM
To: [log in to unmask]
Subject: [RM] Scanning transcripts

Hello Everyone,

I was wondering if anybody had experiences with the scanning of
transcripts. I work for a county college and we are starting to scan the
transcripts that we receive with the admission applications. However
most of these transcripts do not seem to scan well 'cos of the kind of
paper they are printed on. The scans are hardly readable unless we
really zoom in. Is there any solution that we can adopt that will make
these scans clearer?

We are scanning these as regular 200 dpi tiffs. One of the suggestions
has been to try scanning using a gray scale but from what I understand
the gray scale makes the file size huge and we have quite a volume of
these docs.

Regards,

Nishika

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