Ours are done via payroll and here are some Federal cites we used:
Fed 17 CFR 240.17a-3(a)(12) TE + 3
Fed 29 CFR 516.5 3
Fed 29 CFR 516.6 2
Fed 8 CFR 274a.2 3 / TE + 1
For State, we used multiple state employment regs with a retention of 2 -
6 years.
Ms. Jacque S. Hornung | Ameritas and its subsidiaries | Paralegal II
5900 O Street, Lincoln, NE 68510 | p: 402-467-7991 | f: 402-467-7956 |
[log in to unmask]
"Jones, Virginia" <[log in to unmask]>
Sent by: Records Management Program <[log in to unmask]>
03/29/2011 09:55 AM
Please respond to
Records Management Program <[log in to unmask]>
To
[log in to unmask]
cc
Subject
Re: Record Retention for Employee Charitable Contributions
Jason:
Are the contributions paid via payroll deductions? If so, then I would
consider the sign up documents to be a support for payroll records.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Jason C Stearns/NYLIC
Sent: Tuesday, March 29, 2011 10:44 AM
To: [log in to unmask]
Subject: [RM] Record Retention for Employee Charitable Contributions
Can any one direct to resources to determine the retention requirements
(state and/or Federal) for records of employee charitable contributions?
For some context, my company uses a third party to track the details of
employees that sign up for annual contributions (e.g. United Way) and one
time contributions (e.g. Japan Earthquake Relief). Employees sign up
using a paper form or online.
Please feel free to respond to me directly.
Thanks in advance.
Jason C. Stearns, CRM
CVP - Records Management, Corporate Records Manager ? BRD - BUSINESS
RESILIENCE DEPARTMENT
New York Life Insurance Company
51 Madison Avenue, New York, NY 10010
* [log in to unmask] ( (212) 576-4701
facebook.com/newyorklife | twitter.com/newyorklife
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
message.
mailto:[log in to unmask]
*******
This message may contain confidential information intended only
for the use of the addressee(s) named above and may contain
information that is legally privileged. If you are not the
addressee, or the person responsible for delivering it to the
addressee, you are hereby notified that reading, disseminating,
distributing or copying this message is strictly prohibited. If you
have received this message by mistake, please immediately notify
us by replying to the message and delete the original message
immediately thereafter. Thank you.
*******
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|