We use "archiving" as a holding area for data to be deleted. It usually lives in the main database until its retention expires, then is moved to an "archive" on a different server in order to delete it. Our big database applications (SAP/CIS and soon to be AssetWorks) do not have provisions for deleting directly from the database.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of [log in to unmask]
Sent: Friday, July 24, 2015 5:55 AM
To: [log in to unmask]
Subject: Re: [RM] Defining Backing Up vs Archiving
>>
I would only suggest, in your definition for archiving, to change "for long-term retention" to just "retention".
Archiving may encompass information with short term value, where volume is an issue; or for deduplication purposes.
Likewise, archiving may not include just "older data". Maybe, just say "data"?
<<
I agree with your changes, James. Thanks for your help.
Also, under Backing Up I'm adding: "Retention based on backup rotation."
And under Archiving I'm adding "Retention based on records retention schedule."
Gary
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