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Nolene,
From an NC public records view, I agree with Gary -- document the destruction at the records series level, rather than the file/folder level. Also, that you do not have to document the destruction of non-records, convenience copies, etc. I would only differ by saying that if the electronic record is the declared (official) record for retention purposes (and thus any paper version is a copy), then I would document the deletion of the electronic records in the same way.
Many thanks,
Kurt
Kurt Brenneman
Records Management Analyst
N.C. Department of Cultural Resources
4615 Mail Service Center, Raleigh, NC 27699-4615
(919) 807-7357
(919) 715-3627 (fax)
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