Hi Sherri,
I would recommend connecting with the Texas Law Enforcement Records Association, known as TLERA: http://tlera.org/. It looks like they have a training coming up on the 19th in Dallas and I think they are a great resource for those who are tasked with managing police records.
Also the State and Local Records Division of the Texas State Library and Archives Commission provides training - they can even come out to you guys and do a more tailored training if you have enough people to attend: https://www.tsl.texas.gov/slrm
I would also recommend getting in touch with the records department at the Sugar Land police, particularly with Michelle Manukonda. She's got a great program down there and I'm sure she'd be happy to share her wisdom - just tell her I referred you!
MARIANNA SYMEONIDES CRM, MSIS
Records Manager
Records and Information Management Services
The University of Texas at Austin
512-232-2130
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Sherri Taylor
Sent: Monday, April 03, 2017 11:01 AM
To: [log in to unmask]
Subject: Law Enforcement Records
Ladies and Gentlemen of the Listserv:
My name is Sherri Taylor and I am the Founder/President of Armstrong Archives in Dallas, TX. I was on this list several years ago but opted out because as business through email picked up the quantity of listserv emails became such that it was a distraction. Now that I have a better handle on things and email in particular, I am back and eager to partake of everyone's collective wisdom!
My current quandary is with a small local Police Department who has never had a records program. I will admit that I have not been approached by law enforcement previously to help design a records program. I do have the Retention Schedule for Records of Public Safety Agencies which provides me with Retention information. What I am looking for is best practices of generating the records and identifying them upon creation as to the retention period. The majority of records fall into 3 categories: Arrest, Offense, and Incident Reports. Within these Categories are different levels of Offense such as Class "A-B & C" Misdemeanors which all have different retentions, and 2nd and 3rd Degree felonies vs 1st Degree and Capital Felonies.
As a small local law enforcement organization you can imagine that they don't have much budget for such things, so I am trying to help them devise procedures that will enable them to maintain and manage the records on their own, with occasional destruction services and perhaps overflow storage.
Any insight or referrals the group has to offer will be greatly appreciated.
Thank you,
[273801 Final logo cropped - 40%]
Sherri Taylor
President
1515 Crescent Drive
Carrollton, TX 75006
Ph (972) 242-7179
Fx (972) 245-9788
www.armstrongarchives.com
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