Susan,
All changes in the retention schedule are noted in a description field for the record type affected. For any record types "no longer valid" we place them in an inactive record category. Send me an email if I may assist more.
Mahalo,
Samuel E Haiduc III , CRA
Supervisor, Corporate Records Management
330-315-7238
850/7238
________________________________
From: Records Management Program <[log in to unmask]> on behalf of Susan Beamer <[log in to unmask]>
Sent: Thursday, January 4, 2018 6:21:36 PM
To: [log in to unmask]
Subject: [EXTERNAL] How do you document changes to the records retention schedule, on the schedule?
Hi All; I am working on updating the way changes on the records retention
schedule show up on the retention schedule.
Basically I document the change (change in retention, description, update
the law citation, etc) in a box in the database, noting the why and who
and when. And those noted changes stay with the record, in the schedule.
How do people deal with records that are no longer created or needed? Are
those "no longer created" records still in the retention schedule (but
marked obsolete or some other word)?
How is that documented? Somewhere else? Thanks.
Susan Beamer
Records [and Archives] Manager
Eastern Washington State
www.selinc.com<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.selinc.com&d=DwIFAg&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=I2NDPr8bNRGrhDQdJ1pBE-YPsUKERALmPxTcf5LStUQ&s=bOkQ7YIp6nZSsMnRxZi2SwNF_WHrE-bbPJ0NQsx6XJs&e= >
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