Brenda:
I am not sure what special regulations apply to Red Cross, but, as a rule:
No problem for accounting transactions as long as you wait to make sure that
the scanned image is good. Check with your auditors to make sure that they
aren't going to be surprised.
Anything with a signature will need to be researched and then reviewed with
legal.
Bernard Chester, CDIA+, ICP, AIIM MIT
Principal
IMERGE Consulting, Pacific Northwest Office
7683 SE 27 Street, #316
Mercer Island, WA 98040
(office) 206-230-9253
(cell) 206-979-7389
mailto:[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Brenda Pruitt
Sent: Wednesday, May 04, 2005 12:16 PM
To: [log in to unmask]
Subject: Tossing Paper after Scanning
Our Accounting Division wants to scan the back-up documentation for
accounting transactions and destroy all paper copies afterwards. Is there
any reason -- legal or otherwise -- which would preclude the destruction of
all paper copies? For instance, are original signatures needed on
contractual documents, etc.?
Brenda Pruitt, Records Manager
+ American Red Cross
Hazel Braugh Records Center and Archives
5818 Seminary Road
Falls Church, VA 22041
Ph: 703-813-5383 Fax: 703-813-5389
E-mail: [log in to unmask]
http://www.redcross.org
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of A.Khramtsovsky
Sent: Tuesday, May 03, 2005 1:21 PM
To: [log in to unmask]
Subject: Raindrop: Spring RM in Russia
Moscow, Russia. On April 21-22, 2005, the Electronic Office Systems
(EOS) company hosted the traditional annual "Spring Records Management"
conference. The participants noted growning Russian ERM market.
Government offficials promised new, better legislation. See the full story
at http://eos.ru/eos/137144
Natasha Khramtsovsky
Senior RIM expert,
"Electronic Office Systems" (EOS)
Elektrozavodskaya ul., 52,
Moscow, 107023, Russia
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