>>>> Please read the confidentiality statement below <<<<
Could be just a convenient excuse for your IT staff to bypass you. You
must have criteria for defining what is and not a form in the hard copy
world; I don't see why you'd need different criteria for web apps.
This may be a good time to step back and ask yourselves, what problems
arose in the past that caused the formation of your committee? What's
your mission?
Gary L. Grieme
Records Manager
Robins, Kaplan, Miller & Ciresi L.L.P.
612-349-8538
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Kara Rubinson
Sent: Friday, September 30, 2005 1:09 PM
To: [log in to unmask]
Subject: Forms Management Question
Hello, I have 2 questions for Records Managers in charge of forms
management for their organization:
We have a Forms Review Committee that reviews/approves all forms. Our
organization is slowly replacing paper & electronically filled (such as
pdf) forms with web applications/forms. Our committee is trying to
decide if these web-based "forms" are still forms that must be
reviewed/approved. I understand & agree with the theory that media
(paper, pdf, web) doesn't determine whether something is a form.
However, our IT staff seem to feel that the web applications they
develop are not forms since many fields are pre-populated from other
systems & the output reports don't look like a form (although the entire
web application was based on a paper or pdf form).
Essentially, the 2 questions are "What is the definition of a form as it
applies to web applications/forms?" and "What are others doing with this
dilemma?"
P.S. We also posted these questions to BFMA.
Kara Rubinson, CRM
Palm Beach County School District
Records Management
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