Hey--I thought you might be interested in seeing this, since it's an
incredibly detailed job posting for a records manager. I think Minnesota is
a little bit more with it than Maine. But it's still interesting, right? .
. .
Love you bunches and bunches, I'm leaving work now!
ps. glad your loins were suitable warmed.
On 2/2/06, Geisen, Jan <[log in to unmask]> wrote:
>
> Posted for someone not on the list. Direct all inquiries to HR staff
> person shown below.
>
>
> ________________________________________________________________________________________________________________________
> COMPLIANCE AND RECORDS MANAGER (UNCLASSIFIED)
>
> SALARY RANGE: $4,610 to $6,855 per month. $26.60 to $39.55 per hour.
>
> DUTIES AND RESPONSIBILITIES: Responsible for the oversight of the
> County's Records Center and Microfilming Operations and policies and
> practices related to data management, the county-wide implementation of the
> regulations of the Health Insurance Portability and Accountability Act
> (HIPAA), the MN Government Data Practices Act and other laws related to
> government data; and oversees the collection, retention, management, and
> disposal of all data countywide.
>
> EXAMPLES OF WORK PERFORMED: Acts as the County-wide expert on records
> retention and disposal schedules, records management, records storage,
> imaging systems, and records classification; supervises the Records Center
> and Microfilming Operations; develops and administers the County's polices
> and procedures, including establishing privacy and disclosure policies to
> comply with HIPAA and MN Government Data Practices Act; trains employees on
> privacy policies; works with departments to establish administrative systems
> to track compliance with requirements; responds to complaints from citizens,
> attorneys, and agencies regarding the availability of information, and
> reviews requests for the disclosure of information; acts as the HIPAA Data
> Practices Official in the County, and chairs a countywide committee
> established to ensure continued compliance with data management
> regulations. Ensures information on laws and regulations are posted and
> available for County departments, and monitors the County's compliance with
> rules and regulations to ensure that all Federal and State laws are met;
> administers, maintains and implements specialized software used for the
> collection, management, use and disposal of all information collected by the
> County for its business purposes; ensures that software management system
> purchased is maintained and can effectively interface with the State of
> Minnesota and other agencies; makes recommendations on the design,
> customization, and purchase of records management (software) systems;
> researches federal and state statutes, and rules and regulations related to
> records management and data privacy, and monitors and communicates changes
> affecting County records management; completes research on new laws as they
> relate to special classifications of records, and implements processes to
> manage those records; maintains contacts with the League of MN Cities,
> Association of MN Counties, and MICA, to ensure up to date research on
> changes in the laws related to information management; establishes and
> maintains general service schedules for microfilm and imaging service users;
> interprets statutes, rules, Federal regulations and case law related to
> other data practices and records retention regulations, coordinates the
> disposal and transfer activities between off-site records retention sites
> and County departments.
>
> MINIMUM QUALIFICATIONS: Bachelors degree in Public Administration,
> Business Administration, Records Management, or a related area; plus four
> years in records management that includes experience in complying with
> related State laws and regulations and the Health Insurance Portability and
> Accountability Act (HIPAA).
>
> APPLICATION PROCEDURE: Resumes will be accepted until the position is
> filled. An initial screening of resumes is expected to occur on or about
> March 3, 2006. Submit resume and cover letter, and Applicant Tracking Form
> (download from this website - www.co.ramsey.mn.us/hr/hrjobs.asp)
>
> to:
>
> RAMSEY COUNTY HUMAN RESOURCES
> ATTN: Brad Makela
> 430 Government Center-West
> 50 Kellogg Boulevard
> St. Paul, MN 55102
> 1-1-06 #A06802
> BSM
>
> APPLICATION FORMS: May be obtained by calling the office of the Human
> Resources Department at (651) 266-2700 or by downloading forms from the
> Human Resources Department's job postings list on the internet. Applicants
> will be eligible only if they clearly indicate in their application that
> they possess the minimum requirements, i.e., education, experience, age
> etc, as set forth on the examination announcement.
>
> AGE AND RESIDENCE: Unless otherwise mentioned in this announcement,
> applicants for examination must be over 16 and under such mandatory
> retirement age as may be prescribed by statute. County residence is not
> required for application or after employment unless otherwise noted in this
> announcement.
>
> SUBSTITUTION FOR EDUCATION AND EXPERIENCE: Unless otherwise mentioned in
> this announcement, each year of additional qualifying experience may be
> accepted as a substitute for each year of education lacking. Approved
> special training or education may be accepted as a substitute for each year
> of experience lacking, up to 50% of the required experience. (The above
> substitutions will not be allowed when such substitutions would lower the
> professional standing of a county institution or disqualify the county from
> receiving federal or state grants-in-aid.)
>
>
> EXAMINATION PROCEDURES: The examination may include one or more of the
> following processes:
>
> Written Test: When a written test is included, the time and place may be
> indicated on the announcement form. If not, you will be notified by mail.
>
> Training and Experience Rating: Your score is based on an evaluation of
> relevant training and experience which you describe on your application (and
> Supplemental Questionnaire if one is included). Points are awarded for each
> year of experience. Credit for part-time experience is pro-rated according
> to the number of hours per week, e.g., 20 hours per week = ½ credit. Less
> than full credit may also be given if the relevant experience comprised only
> part of the total job.
>
> Oral Examination: If an oral examination is included, each qualifying
> candidate is questioned, evaluated and rated by oral board members who are
> well acquainted with the qualifications necessary for employment in their
> field. Oral examinations are held in Ramsey County during regular working
> hours. When oral examinations are held, applicants must participate to be
> considered for employment.
>
> Practical Test: Applicants may be required to demonstrate skills related
> to the job, such as typing. Other practical tests may measure physical
> strength, agility and coordination.
>
> Promotional Evaluation: Promotion examinations may include or consist
> entirely of ratings by management or supervisory personnel.
> PROMOTIONAL EXAMINATION: To enter a promotion examination, an employee
> must be a permanent or probationary employee in the Ramsey County Classified
> Service on the date of the examination and must meet the minimum
> qualifications and office employment conditions stated in the examination
> announcement. In addition, for Career Development, the employee must be
> employed in the classification series for which career development is being
> sought. The final scores for candidates who pass promotion examinations are
> computed on the following bases: Examination score, Wt. 90; Seniority, Wt.
> 10.
>
>
> MEDICAL EXAMINATION: Successful candidates for some jobs may be required
> to pass a qualifying medical examination before appointment.
>
>
> ELIGIBLE LIST: Eligibility for appointment resulting from this
> examination will expire at the end of six months unless extended. No notice
> is furnished to persons on the eligible list when their eligibility
> expires. Any person who wishes to reapply should contact the Human
> Resources Department well before their eligibility expires to be placed on
> the mailing list for the next examination announcement.
>
>
> APPOINTMENT: For most jobs, appointment to a vacancy is made by the
> department head from among the top ten persons (and those tied for tenth,
> plus in some cases additional names for affirmative action purposes and/or
> for qualified Ramsey County employees on layoff status) on the eligible
> list. Those persons not selected may remain on the list and be certified to
> the next vacancy. For some jobs, all persons on the eligible list are
> referred for appointment.
>
>
> VETERANS PREFERENCE: Under Minnesota Law veterans who pass civil service
> examinations may have extra points credited to their examination score if
> they apply for veteran's preference and meet the requirements for
> eligibility. Additional preference may be given to veterans who have a
> compensable service connected disability at the time they file for
> preference. To claim preference you must complete a claim form furnished by
> the Human Resources Department. The claim must be accompanied by your
> discharge papers. If you claim disabled veteran's preference, you must
> present proof of a current compensable service connected disability from the
> Veteran's Administration or a Service Retirement Board. Your claim form is
> kept by the Human Resources Department and may be added to in subsequent
> examinations. Surviving spouses of deceased veterans and spouses of disabled
> veterans may also be eligible for preference. Applicants are encouraged to
> file their claims for preference as early as possible since referral for
> jobs may be made as soon as the eligible list is posted.
> Rev. 4/04
>
>
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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