Please excuse cross posting
The following announcement for a records management services manager (program specialist III) is posted in the Utah Job Match web site, https://statejobs.utah.gov/, which provides applicants with 24/7 online access to position vacancies within the State of Utah. To apply, individuals must first create a Utah Job Match online job seeker account via the web site. All questions about the vacancy should be directed to Sharon Reynolds, 801-538-9799, [log in to unmask]
https://statejobs.utah.gov/jobAnnouncement.jsp?rid=8111
Job Announcement
PROGRAM SPECIALIST III
Working Title: RECORDS MANAGEMENT SERVICES MANAGER
Salary Range: Step 52 ($ 19.24) to Step 67 ($ 28.90)
Number of openings: 1
Application Period: 02/22/2006 - 03/10/2006
Agency: Department of Administrative Services
Location: Utah State Archives Building 346 South Rio Grande Street (455 West) Salt Lake City, UT 84101-1106
Benefits: Benefits include pension plan, health, dental, and vision coverage, life insurance, 401K, educational assistance, and annual, sick and holiday leave.
Part/Full Time: Full Time
Position Availability: Public Recruitment
Job characteristics: Incumbents in this job direct, coordinate, and manage the division's archives and/or records management programs, including the State Records Center and/or the Utah History Research Center; provide statewide coordination of the appraisal and preservation of the state's historical records permanent historical records from state and local governments. Develop guidelines, standards, and procedures for state and local government records management and local repository programs, including retention schedules, storage, access, and preservation or destruction of records. Direct and manage programs for the permanent access and preservation of state's historical records, preserving Utah history. Incumbents establish program goals, evaluate and control program performance and quality; are expert in their field of knowledge and of applicable program rules and state and federal laws and regulations, including GRAMA, HIPAA, Sarbanes-Oxley, FOIA, USA Patriot Act, and others pertaining to government records access, preservation, and management. Interpret; clarify, explain or apply agency policy and procedures, business practices, federal and state laws and regulations, etc. Supervise subordinate personnel.
Tasks: Manages one or more statewide or agency wide program(s). Determines program goals and objectives and/or chairs committees established to support the program. Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations. Delivers presentations, stand up training, or instruction to staff, management, clients, or the general public. Supervises subordinate personnel including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions. Serves on various boards, councils, committees, or task forces to coordinate agency activities and facilitate agency goals and initiatives. Monitors and evaluates operations, programs, processes and/or practices for quality and effectiveness; makes recommendations for improvement.
Qualifications (includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position): Knowledge of or Skills/Ability to develop approaches for implementation of an idea, program or change in operations; agency, professional and/or industry standards and practices; interviewing techniques; applicable laws, rules, regulations and/or policies and procedures; control or direct the operation of a program or function; speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally; research methods, techniques, and/or sources of information; deliver presentations or training using acceptable methods and techniques; compose and produce reports, documents and related material; communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing; agency and/or organizational program(s); supervise others by assigning/directing work; conducting employee evaluations, staff training and development, taking appropriate disciplinary/corrective actions, making hiring/termination recommendations, etc..
Other Requirements: Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Additional Preference:
Physical Requirements: Sedentery
Working Conditions
On-call: [ None ]
Travel: [ None ]
Safety Sensitive: [ None ]
FLSA Status: FLSA Non-Exempt
Probationary Period: 12 months
Contact:
Sharon Reynolds
801-538-9799
[log in to unmask]
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Glen Fairclough, [log in to unmask]
Processing & Reference Archivist
Utah State Archives and Records Service
346 S Rio Grande Street
Salt Lake City, UT 84101-1106
(801) 531-3841
(801) 531-3854 (fax)
http://archives.utah.gov
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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