Hello everyone.  I have a little dilemma that I'm hoping that I can get a feedback from the list on.  

About a year ago my company installed an document/records management software to 1) help manage the growth of electronic documents and our network drives; 2) to locate documents more readily; and 3)to be able to manage according to our RM policies. 

The system does contain the agency's file plan and staff are forced to profile documents once they hit the "save" button, which is great. The problem-there are several network drives (from c-p that currently holds and enormous amount of data.  I need to put together a plan to migrate that data (backfile as you will) into the DM/RM system. My initial thoughts are to take the smaller drives first, give the department approximately 30 days to move the data, delete the garbage (i.e., it's a birthday party, etc)  and move relevant business documents into the dm/rm system and then delete or remove access to the drive. For larger drives allow roughly 3-6 months for cleanup.

Another approach could possibly be to go department by department and remove access (by department as they clean up their information). Here again, allowing approximately 3-6 months for this process.

My opinion either way, there will be quite a bit of resistance but I'm not sure which would be more effective.  Any suggestions from the group?? 

Thanks for your help.

 CWilliams
Records Management Officer

		
---------------------------------
 Yahoo! Mail
 Use Photomail to share photos without annoying attachments.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance