Basically, as I've been told by a lawyer, you have to be able to prove (in 
the legal meaning of the word, ie in court) that the document (scanned 
image) hasn't been fiddled with, during or after scanning. So your job 
logs, QA records and procedure manuals etc will establish the integrity of 
the process, that no documents went astray, the specified procedure was 
followed that day, no-one unauthorised had access to them etc. You also 
need to look at the IT side of things, eg if the images sit on a big hard 
disc for a few weeks until there are enough to fill a CD, could anyone get 
in with Photoshop and fiddle around with one of the images? Could anyone 
swap a good CD for a fiddled one?

I suggest you line up all your integrity records, process maps etc and 
then ask a lawyer "Could you defend this in court if the original hardcopy 
isn't available?"

Cheers

Glenn

Glenn Sanders MRMA
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[log in to unmask]
Australia

These views are mine alone. They may or may not be those of any
previous or present employers or clients. I don't know. If I'd asked
and they'd agreed, I would have signed it "Harry Peck & Co and
Glenn". Or whatever. But I haven't, so I didn't.



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