I'm always amused when I see the word "archiving". Although it has crept into our lexicon, it really means nothing more than saving, albeit in some cases for long-term retention. Archivists, on the other hand, are involved
in the permanent retention of records of historical value and never use this term.

As another list member noted, the software you seek is a records management application. There are several on the market that provide for the retention and disposition of electronic mail.

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of William Cellich
Sent: Monday, June 05, 2006 8:30 AM
To: [log in to unmask]
Subject: Re: [RM] Email Archiving


This looks promising for your application as well...

http://www.sherpasoftware.com/ArchiveDocsAtt.shtml

Bill

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Kara Rubinson
Sent: Monday, June 05, 2006 11:13 AM
To: [log in to unmask]
Subject: Email Archiving

Has anyone successfully implemented an email archiving solution?  If so,
I would love to hear your thoughts on the following...

 

I understand & agree with the need to retain/dispose of email based on
content & the retention schedule.  Does your system require email users
to "declare" emails as records?  Or, does your system automatically
archive emails for different retention periods based on keywords &/or
the To/From?  Or some combination of both?  With over 20,000 email users
of widely varying technical abilities, we hope to make our system as
automated as possible, keeping user involvement to a minimum.  Is that
do-able?

 

Thanks in advance for your assistance!

 

Kara Rubinson, CRM

Palm Beach County School District

West Palm Beach, FL

[log in to unmask] 

 

 


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