We have an email archive system that keeps anything (except junkmail)
that has not been deleted after 28 days.  We are in litigation now so
they have not set a retention period. This was a legal decision. I had
no input in this decision....
Linda Collins
AMD

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of John Lovejoy
Sent: Monday, June 05, 2006 3:45 PM
To: [log in to unmask]
Subject: Re: [RM] Email Archiving

Kara

The National Archives of Australia has an Archives Advice on why email
archiving solutions are not recordkeeping solutions at
http://www.naa.gov.au/recordkeeping/rkpubs/advices/advice69.html.

Even though it is aimed at the Australian Federal Government, it should
help
you address some of the issues involved.

Disclosure:  I wrote this advice.

John Lovejoy
[log in to unmask]
Disclaimer, I dont speak for them

-----Original Message-----
From: Kara Rubinson [mailto:[log in to unmask]]
Sent: Tuesday, June 06, 2006 1:13 AM
To: [log in to unmask]
Subject: [RM] Email Archiving


Has anyone successfully implemented an email archiving solution?  If so,
I would love to hear your thoughts on the following...

 

I understand & agree with the need to retain/dispose of email based on
content & the retention schedule.  Does your system require email users
to "declare" emails as records?  Or, does your system automatically
archive emails for different retention periods based on keywords &/or
the To/From?  Or some combination of both?  With over 20,000 email users
of widely varying technical abilities, we hope to make our system as
automated as possible, keeping user involvement to a minimum.  Is that
do-able?

 

Thanks in advance for your assistance!

 

Kara Rubinson, CRM

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