The notion of using encryption to end the retention lifecycle of a document is an interesting one. The document still exists physically although it is very very difficult (expensive) to open. Is it therefore discoverable and what obligations if any might companies have to produce it in litigation? If the keys exist somewhere (anywhere), then are there instances where that file must be collected and produced? Certainly, the preservation and legal holds issues will be non-trivial in terms of managing the keys. Disposal of keys rather than the file is sort of the opposite of the DoD erasure standard isn't it?
Thoughts? Any experiences opening encrypted files in litigation?
Deidre
________________________________
From: Records Management Program on behalf of Taina Makinen
Sent: Wed 8/9/2006 11:54 AM
To: [log in to unmask]
Subject: Re: [RM] FW: Stellent Acquires SealedMedia and Bitform
Doug Allen wrote:
I wonder how the incorporation of "digital rights" capabilities will
match
with the real records management issues based on the announcement on
Stellant's acquisition. Anyone want to begin taking bets?
According to the press release I saw, the digital rights components will
"allow records and retention rules to move with the content, wherever it
goes... even if the document has been stored locally or emailed...". From
information at the SealedMedia site (www.sealedmedia.com), it appears that
users will need to load special software on any external devices (laptops,
etc.) that hold the records; the software will communicate with a license
server, presumably to enforce whichever access or retention rules apply to
the records in question. Sounds too good to be true, or rather, sounds too
good to be true to life. ;)
Cheers,
Taina Makinen
Vital Records Specialist
Canadian Tire Corporation
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