During the "Closest to Home" Incubator Session at the DC 2006 Joint
Conference, I mentioned that the Ohio Historical Society produced a
local government records training video geared toward counties,
municipalities, townships, school districts and other forms of local
governments. The video has proved very successful at reaching these
audiences here in Ohio and has directly resulted in many local
governments thinking about and implementing records management practices
for the first time. An added benefit is that it also lessened the
travel burden on limited State Archives staff. While some of the
information is specific to Ohio statutes, many of the records management
principles can be universally applied.
The idea of the training video has sparked much interest. In light of
the "Closest to Home" project, for a limited time, the State Archives of
Ohio is offering its local government records training video and
supporting documentation to members of this list at a special price of
$25.00 for the VHS version. Normally, the VHS version of the workshop
sells for $35.00, but we have found this to be an excellent training
tool that we'd like to share at a discounted price.
If you are interested in purchasing the video or would like more
information on how Ohio has used this tool, please feel free to contact
Pari Swift, Assistant State Archivist at the Ohio Historical Society, at
[log in to unmask] <mailto:[log in to unmask]> . Detailed
information on the training video is as follows:
The "Local Government Records: Just the Basics" video is modeled after
the Ohio Historical Society-Local Government Records Program (OHS-LGRP)
workshops. Some of the advantages that you will find with the video
workshop include:
* One low cost to train all employees
* It fits into your own offices' and employees' schedules
* Staff can review information content as needed.
"Just the Basics" Video Workshop covers:
* Introduction to the Ohio Historical Society-Local Government
Records Program
* Ohio Public Records Law
* Your Record Commission's Responsibilities
* Inventory Preparation
* Records Retention and Disposition forms (RC-1 & RC-2)
* Filing Certificates of Records Disposal (RC-3)
* Media Decisions (paper, microfilm, electronic)
* Disaster Prevention & Preparedness
Included with the video are:
* Slide handouts to follow along and take notes
* Blank Inventory, RC-1, RC-2 and RC-3 forms
* Pertinent Public Records Laws
To order the video, please include the following information in your
email:
* Government or Institution
* Name
* Mailing Address
* Phone number
* Email address
* Purchase Order Number (if available, otherwise, you will be
invoiced)
I'm happy to answer any question that you have on the video or Ohio's
use of the video workshop.
Sincerely,
Pari
Pari J. Swift
Assistant State Archivist
614-297-2553
[log in to unmask]
http://www.ohiohistory.org/lgr
Ohio Historical Society
1982 Velma Avenue
Columbus, OH 43211
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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