Dear List Members;
The Office of the Missouri Secretary of State/Records Services
Division/Local Records Preservation Program has extended its search for
an administrative archivist until November 1. Any individuals
interested in this position should contact the address listed under
Application Procedures at the close of the vacancy notice.
Shelly J. Croteau, PhD, CA
Assistant State Archivist
Missouri State Archives
PO Box 1747, 600 West Main Street
Jefferson City, Missouri 65102
Voice: 573.751.4303
Fax: 573.526.7333
E-mail:[log in to unmask]
OFFICE OF THE MISSOURI SECRETARY OF STATE
Vacancy Notice
To our applicants with disabilities: If you need assistance with this
or any phase of the employment process, please contact our Personnel
Office at (573) 526-7319. Reasonable attempts will be made to
accommodate your needs.
POSITION TITLE
STARTING SALARY
Administrative Archivist
$3,474-$3,612
LOCATION
DEPARTMENT/DIVISION
Kirkpatrick State Information Center
600 West Main
Jefferson City, MO 65102
Local Records Preservation Program
General Responsibilities:
This position is primarily responsible for the administration of
archival and records management program elements including:
1. Supervision and technical training of eleven field archivists
positioned statewide who provide records management, archival
preservation advice, and technical assistance to local government
offices.
2. Consulting with the division director to establish and implement
program policies, goals, and objectives. Developing and maintaining
policy and procedure manual for archivists.
3. Developing and revising records retention schedules for local
government offices, including a comprehensive general records schedule.
4. Coordinating of division efforts in quality control of archival
products, including those intended for website release.
5. Promoting the goals of the local records program and the
Secretary of State's Office through outreach activities, presentation of
papers, lectures and workshops on local, state, and national levels.
This includes field archivists in the preparation of programs presented
to local government associations.
6. Other duties include:
a. Participating in agency budget planning and recommending
efficiencies and expenditures, evaluating products and initiating
procurement, and serving as the division's liaison with the SOS fiscal
and IT departments.
b. Consulting with public officials on records creation,
maintenance, storage, preservation, and disposition issues, including
those for electronic records.
c. Working with the grant administrator to promote,
facilitate, and ensure the success of the Local Records Grant Program,
including the review of grant applications and statewide workshops.
SKills:
Demonstrated knowledge of records management and archival principles,
techniques, and practices. Position requires experience in records
scheduling, appraisal, arrangement and description, and familiarity with
various types of local government offices and records series.
Supervisory experience is desirable. Ability to express oneself clearly
and effectively in written and oral form is critical.
Applicant must be able to establish and maintain effective working
relationships with SOS staff and public officials. Familiarity with
Microsoft applications (Word, Access, Excel, and Outlook) preferred.
Must be able to drive statewide for day trips and engage in a modest
amount of overnight travel. Use of personal vehicle may be required,
mileage reimbursed. Ability to lift and carry a forty pound box, climb
ladders to retrieve materials, and work in varied environmental
conditions that may contain dust and mold.
Qualifications:
This position requires a master's degree in archival studies, library
science (with an archival component), American history, or ten or more
years experience in the above fields. Certified Archivist and/or
Certified Records Manager designation preferred. Candidates without
certification must be eligible to sit for the next scheduled
examination. A valid Missouri Driver's license is required.
Posting Period: Position posted September 27, 2006. The minimum
posting period will end November 1, 2006. After the minimum posting
period, the position may be closed to new applicants and filled at any
time.
Application
Procedures: Application materials (cover letter, resume,
completed applications.) may be submitted to: Attention: Administrative
Secretary, Human Resources, Office of the Secretary of State, P.O. Box
1767. Jefferson City, MO 65102 EOE
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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