Julie:
What you are saying is absolutely correct. This is a simple issue that
we often try to make complicated. Why? How about job security.
GT
Graham Kitchen
Corporate Records Manager
Unified Western Grocers
5200 Sheila Street
Commerce, California 90040
Telephone: (323)264-5200 Extension 4560
Cell: (323)243-1865
email: [log in to unmask]
> -----Original Message-----
> From: Records Management Program
> [mailto:[log in to unmask]] On Behalf Of Colgan, Julie J.
> Sent: Tuesday, October 10, 2006 9:11 AM
> To: [log in to unmask]
> Subject: Re: What about all the obsolete records formats? -
> kind of long
>
> I agree Peter. All of the discussion about database "records" is very
> interesting. I may be exposing some ignorance here, but hey, what the
> heck ...
>
> I have always thought that "output" from a database is a
> record but that
> the database itself and individual data objects/elements are not
> records, due to their dynamic nature. If that's the case, then it
> implies that database-generated records, created on the fly
> in response
> to a query (likely drawing elements from multiple tables), need to be
> captured and preserved as a record at, or as close to, the point of
> generation; and further, there wouldn't be an expectation
> that tomorrow
> or next week that the results would necessarily be able to be
> replicated.
>
> I don't work in an environment in which the above is not the
> case. The
> database is used to create "output" which is what is managed
> as a record
> (invoices, A/P reports, etc.). Output may be a printed page or a
> "document" saved to our DMS. The data elements themselves are subject
> to constant change as our business dictates.
>
> For example, in our Accounting database, we maintain information
> regarding which attorney earns the "origination" credit for a
> particular
> case. Say when a case is first opened and entered into the system, we
> associate origination with Attorney A. However, during the course of
> representation, Attorney A leaves the firm and we need to change the
> origination credit to Attorney B. The invoices (records generated by
> querying multiple tables in the Accounting database) from the
> beginning
> of the matter will return different results that those
> generated at the
> close of the matter.
>
> Help! Am I horribly mistaken in my beliefs? Are my
> experiences merely
> a result of industry? Tell me now so I have a chance to
> choose sessions
> at Conference that will put me on the right path!!
>
> Julie
>
> -----Original Message-----
>
> Ginny and Steve have provided excellent information. But when speaking
> of electronic records one must define the type of e-record being
> discussed. Are they structured, ie a database or unstructured ie
> word-processing, spreadsheets, presentations and other desktop
> applications?
>
> just wanted to put in my 2-cents
>
> pak
>
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