On Oct 12, 2006, at 12:01 AM, RECMGMT-L automatic digest system wrote:

> From:    "Jones, Virginia" <[log in to unmask]>
> Subject: Re: What about all the obsolete records formats? - kind of 
> long
>
> <I have always thought that "output" from a database is a record but
> that the database itself and individual data objects/elements are not
> records, due to their dynamic nature.>
>
> Very true.  However, one must define what is an "output."

According to CFO's and Auditors, they are taking an entirely different 
view in relation to SOX than they have in the past.  One told me that 
email is now a permanent record.  How can this be? Half of it is spam.  
Maybe only internal emails are?

But this is a great area for ARMA to play a role.  There really needs 
to be some guidance here or soon we will be saving everything forever 
which is what IT folk try to do only to be surprised that media has a 
relatively short life span.

The dynamic changes in the industry are playing havoc with industry 
perceptions.

I believe that under SOX that the entire Database is now a record as it 
can produce a myriad of records therefore it is the primary source and 
then accordingly is "Best Evidence."  If it is not today then I will 
argue that the trends tell us that it soon will be.  (Unless of course 
Records Managers can get a role in the process and refine the storage 
methodology.

But as I have been told, I am ignorant and this is probably a 
misconception on my part.


Hugh Smith
FIRELOCK Fireproof Modular Vaults
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(610)  756-4440    Fax (610)  756-4134
WWW.FIRELOCK.COM

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