Posted on behalf of a client: see below
Paula Lederman, B.Sc., M.L.S., M.B.A.
Lederman and Associates
www.ledermanassociates.ca
416 482 6618
______________________________________________
OFFICE OF EMERGENCY MANAGEMENT
GRANT FUNDED POSITION FOR 2 YEARS FROM DATE OF HIRE WITH THE POSSIBILITY OF
AN EXTENSION
CITYWIDE JOB VACANCY NOTICE
Civil Service Title: ASSOCIATE PUBLIC RECORDS OFFICER
Level: II
Title Code No.: 60217
Salary Range: $46,076 - $55,000
Office Title: RECORDS OFFICER
Division/Work Unit: LEGAL DIVISION
Work Location: 165 CADMAN PLAZA, BROOKLYN, NY 11201
Hours/Shift: 9 - 5 M/F
Number of Positions: 1
JOB DESCRIPTION
Under the supervision of the General Counsel, the Records Officer will be
responsibilities are as follows:
. Establishing filing system procedures and maintains classification
indexes and files a variety of official documents involving the analyzing of
subject matter of records, selecting subject headings as guides for filing
or materials in accordance with an established system and producing of
records and information upon demand.
. Performs all record-keeping activities consisting of filing,
indexing, classifying and locating information.
. Supervises the maintenance of an automated records management system
(Accutrac).
. Trains staff in the adopted procedures related to the storage and
retrieval of official documents.
. Receives and supplies requests for information from employees over
the telephone and in person often requiring extended research.
. Indexes, selects, cross references and arranges records in files and
in storage areas.
. Recommends systems, supplies and procedures for storage of materials
and the establishment of retention schedules for the disposition and
disposal of records in accordance with New York Department of Records
procedures.
. Operates a variety of office equipment incidental to clerical
assignments.
. Demonstrates continuous effort to improve operations, decrease
turnaround times, streamline work processes, and work cooperatively and
jointly to provide quality seamless customer service.
. Inventories records, boxes, listing of files.
. Creating file folders for use by all staff.
. Maintaining filing equipment and filing supplies.
. Maintaining, inventorying, classifying of materials for addition to
reference library.
The selected candidate will be required to work non-business hours during
emergencies and will be assigned to a periodic Emergency Operations Center
team.
QUALIFICATION REQUIREMENTS
1. A master's degree from an accredited college in Library Science,
Archival Science, American History, Political Science or a related area,
plus two years of full-time experience in archival of library science, one
year of which must have been in a supervisory capacity of incumbents
performing at a professional level or;
2. Education and/or experience equivalent to "1" above. However, all
candidates must have a master's degree from an accredited college and the
one year of satisfactory experience as described in "1" above.
NYC RESIDENCY REQUIRED WITHIN 90 DAYS OF HIRE.
PREFERRED SKILLS
. Knowledge of policies and procedures used in establishing,
maintaining and controlling an extensive records system.
. Ability to lift, store and retrieve boxes of records weighing up to
40 lbs.
. Knowledge of Microsoft Office, Excel and good typing skills.
TO APPLY, PLEASE SUBMIT RESUME AND COVER LETTER TO:
Mailing Address : 11 WATER STREET, BROOKLYN, NY 11201
E-Mail Address: [log in to unmask]
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
POSTING DATE:
OCT. 18, 2006
POST UNTIL:
FILLED
JVN:
017/07/056
- AN EQUAL OPPORTUNITY EMPLOYER
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