Hi All

Julie wrote in response to Laurie:  I have to disagree, just a bit, and 
argue that we are doing taxonomy development (or at least I am!).  It 
seems to me that what you are coining as "BCS" would be considered a 
portion of the overall taxonomy. As Carol put forth, the taxonomy is 
typically at the organizational level and is made up of 
department-specific information.  

I disagree,  To say that a BCS only relates to a department and you should 
use the term "taxonomy" for the overall business I believe will only 
confuse the issue.

I suppose it depends at the end of the day as to whether an organisation 
has moved to the 21st century and realised that the best way to manage 
records (in most cases) is to manage the records in the format that they 
were first created ie electronic.  If an organisation is attempting to 
manage electronic records then it should be using an EDRMS.  If the 
organisation hasn't got an EDRMS, unless it is small and has limited 
resources, it needs to get serious about RM and commit and implement the 
appropriate technology (ie EDRMS) whilst also addressing the other 
important issues such as change management, training, support, project 
management etc etc.

So if an organisation is using an EDRMS, the BCS needs to be developed and 
implemented (hopefully before you implement the EDRMS!!!!!!).  Generally 
speaking only the one BCS is still required across all departments 
(dependent on requirements and the security capability of your EDRMS).  An 
enterprise wide perspective (not a 'silo' Department perspective) should 
be taken when developing the BCS.  Except for department specific 
Functions/Activities, there will be common Functions/Activities that are 
performed by each Dept such as those relating to supply, finance, 
strategy, governance etc.  The organisation should not have to implement a 
BCS for each dept in the EDRMS. 

CSC is currently working with a large global company who is implementing a 
federated EDRMS that will have staff accessing the system in approximately 
20 countries.

If you have any issues defining the BCS from an enterprise wide 
perspective to a business unit perspective then who may want to use the 
following approach:

1.  The BSC which is developed as a standard to be used across the 
organisation is called the Enterprise Classification Scheme (ECS).

2. When a business unit is implementing their federated instance of the 
EDRMS, they take the ECS and determine what Level 1 and Level 2 terms are 
appropriate to their business.  This is then called their BCS.

Maybe you can use ECS/BCS instead of Taxonomy/BCS if you need to implement 
multiple BCSs. 


Regards 

Greg Wilson
Records Management Lead Consultant

"Preserving yesterday, managing today, preparing for tomorrow"
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