Hi Joy,

In my former role as records analyst at Canadian Tire Financial Services
I did not assign a retention period to departmental meeting minutes or
assign them to the series for Board meeting minutes. Departmental
meeting minutes do not have any criteria for retaining for regulatory or
statutory reasons. Board meeting minutes obviously yes.

One caveat though, as with any other record, if for some reason they may
be required as evidence in litigation then Records Hold processes should
be applied. Other then that we treated them as transitory and it was the
business owner (record owner) who made decisions around retention. (of
course that meant they were probably retained forever... but that's
another story/aggravation!)

Hope that is helpful,
cheers

Kirsten

Kirsten McKnight, MISt
Business Analyst, Risk Management and Compliance Services
Canadian Tire Corporation
tel: (416) 544-6155
fax: (416) 440-7361


> Date:    Wed, 30 May 2007 15:13:11 -0600
> From:    Joy Groves <[log in to unmask]>
> Subject: Department Meeting minutes
>
> Hello Everyone fro the home of the Calgary Stampede! This is my first
> letter to the group.
>
> =20
>
> I am reaching the end of a records & classification project and have
> captured retentions for board minutes and environmental meeting
minutes.
> When it comes to meeting minutes from various departments like
> production accounting or records management, can I consider these as
> transitory records? I am unable to pinpoint any citations covering
> retention of such minutes so Iam tempted to just impose a business
> practice of a relatively short period like one year.
>
> Any thoughts on this?
>
> =20
>
> Joy Groves
> Supervisor, Records Management
> Daylight Energy Trust
> Ste 2100, 144-4th Ave SW
> Calgary, AB T2P 3N4
> (403)232-4231 fax (403)266-6965
> =20
>
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> Contact [log in to unmask] for assistance
>
>
>

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