This is a question that my school will have to deal with soon as well.

On 6/15/07, Stephen A. Smith <[log in to unmask]> wrote:
>
> Paul/Sharon:
>
> Excellent!  I think more the merrier!  I would like to collaborate with
> both of you along with Tammy to discuss these issues further.  There are
> no
> simple answers but working together I hope we can come up with some that
> are best for our organizations.
>
> Thanks,
> Stephen A. Smith, CDIA+
> Records Manager
> QVC, Inc. Information Services
> Phone - (484) 701-1559
> Fax - (484) 701-1984
> [log in to unmask]
>
>
>
>              Paul Wadley
>              <[log in to unmask]
>              COM>                                                       To
>              Ext:                      [log in to unmask]
>              Sent by: Records                                           cc
>              Management
>              Program                                               Subject
>              <[log in to unmask]         Re: Question:  Retention of Email
>              UFL.EDU>                  within employee's Inbox/Email
>                                        Repository
>
>              06/15/2007 11:22
>              AM
>
>
>              Please respond to
>                   Records
>                 Management
>                   Program
>              <[log in to unmask]
>                  UFL.EDU>
>
>
>
>
>
>
> Stephen, Tammy,
>
>   This subject seems to be a hot topic, like you and probably several
> others we are implementing both EM Archiving & EM Management.   Like
> Stephen we here at Hasbro are asking the exact same questions, I too would
> like to discuss with you both any ideas or suggestions you may have.
>
>   Thanks
>   Paul
>   [log in to unmask]
>
> "Stephen A. Smith" <[log in to unmask]> wrote:
>   Tammy:
>
> My company, QVC, is wrestling with many of the same questions you posed
> below. It is a slow process to say the least, but I would be happy to
> collaborate with you going forward to share ideas. Please contact me
> directly at the e-mail address below if you would like to discuss offline.
>
> Thanks,
> Stephen A. Smith, CDIA+
> Records Manager
> QVC, Inc. Information Services
> Phone - (484) 701-1559
> Fax - (484) 701-1984
> [log in to unmask]
>
>
>
> tammy
> Russo-Leschber
> [log in to unmask]> [log in to unmask]
> Ext: cc
> Sent by: Records
> Management Subject
> Program Question: Retention of Email
> UFL.EDU> Repository
>
>
> 06/15/2007 10:21
> AM
>
>
> Please respond to
> Records
> Management
> Program
> UFL.EDU>
>
>
>
>
>
>
> Listserv Members:
>
> I am looking for stats around the length of time companies/agencies are
> retaining emails within the employee's inbox and/or within email
> repositories. Is anyone aware of a resource where this information has
> been previously captured?
> Is anyone currently involved in an email mgmt/archiving project and are
> willing to discuss via a benchmarking conf call?
>
> Questions are as follows:
> - Does your company/agency have rules that mandate the length of time
> email can reside in the employee's inbox before being either
> auto-deleted or sent to an email repository?
> - If yes, what is the time period for which email resides in the inbox?
> How long does email reside in the email repository? Do you allow users
> the access to delete records once they are in the repository?
> - Does anyone have a current Email Policy they are willing to share?
> - Any comments on the following email retention assumptions?
> - Most emails have short-term business value
> - Inboxes or personal archives should not be used as a long-term
> retention strategy
> - Essential email records should be easily accessible to the
> business, stored with other essential records, and managed per their
> retention requirements.
>
> Your feedback is appreciated!
>
> Thanks for your time,
>
> Tammy Russo-Leschber
>
>
>
>
>
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>



-- 
Greg Johnson
Digital Initiatives Archivist
The Ward M. Canaday Center
The University of Toledo, Mail Stop 509
2801 Bancroft
Toledo, Ohio 43606-3390

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