Gretta,
Check 17CFR270.31a-2. I looked at citations from RRSs I have worked on and found this reference. Here is part of the code:
Preserve for a period not less than six years from the end of
the fiscal year in which any transactions occurred, the first two years
in an easily accessible place, all books and records required to be made
pursuant to paragraphs (5) through (12) or Sec. 270.31a-1(b) and all
vouchers, memoranda, correspondence, checkbooks, bank statements,
cancelled checks, cash reconciliations, cancelled stock certificates,
and all schedules evidencing and supporting each computation of net
asset value of the investment company shares, and other documents
required to be maintained by Sec. 270.31a-1(a) and not enumerated in
Sec. 270.31a-1(b)
Jon
Jon Cohen
Rusco, Inc.
www.ruscoservices.com
267-261-2698
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Gretta Thorson
Sent: Tuesday, October 16, 2007 2:54 PM
To: [log in to unmask]
Subject: Cancelled Stock Certificate Retention
I would like the advice of the listserv on the retention of cancelled
stock certificates for a public company. I have not found any rule or
regulation that is specific about their retention. There are various
opinions in our company from 7 years to permanent. What have others
determined to be sufficient retention? Keep in mind these are CANCELLED
and are not the same as any stockholder listing.
TIA.
Gretta Thorson
Lead Process Analyst
Target
Minneapolis, MN
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