Our records retention policy is a year old.  It is now time to create a 
method for measuring compliance with the policy.  (The policy at this point 
only covers hard copy - E-Policy is due out in 2008.) We are a global 
communications / entertainment company consisting of approximately 50,000 
employees in various departments.  Each department has a records 
coordinator.

My question to the list is - how do we measure compliance?  I have been 
asked by our Litigation Group to come up with ideas or methods to measure 
and ensure that compliance.  My first thought was to charge each Dept. 
Coordinator with the task and report back to Corporate Records.  If we go 
that route, do we have them do a physical audit (seams daunting) or have 
questionnaires completed?  If we do the questionnaires, what questions do 
we ask that are meaningful?  How many folks should be audited?

Any ideas or recommendations are greatly appreciated.  Feel free to contact 
me off list for further conversation.  

Thanks to the entire list for the inspiration and knowledge base this field 
needs!

Kim Mayberry
Legal Records Specialist
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Atlanta, GA

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