"For permanent records I've always advocated a hybrid solution; the 
microfilm becomes the official/vital version and the image a working 
copy."

 I know that there are a couple of schools of thought on this subject but 
I'll ask the question anyway- Do you consider both copies a record?  If 
yes how is it worded in your records definition ?  If no, how are they 
defined ?

I guess it isn't really as important if the records are permanent but what 
about those with say a 20 year retention period.  My concern comes from 
the thought that if they're not considered a record how do we be sure that 
the people keeping them don't just say - let them throw the official 
record away - I've got my non-record copy that isn't controlled.  This 
defeats the purpose of a retention schedule- in my opinion- and creates 
many compliance problems.

Steve

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