On Wed, 23 Jan 2008, Irene Gelyk wrote:

<<<I've just been asked by our IT and Corporate Information Security
departments to find out what folks are doing with recordings of
conference call meetings. So far, in our organization, these recordings
are used by the meeting chair (owner), secretary or scribe after the
meeting to ensure they have captured everything in their meeting
minutes, action items, etc. The meeting minutes document is considered
the official record. There are two approaches being considered 1) keep
them indefinitely (not my first choice), or 2) set an arbitrary deadline
of lets say 60 days and then destroy with confirmation from the "owner".
I've read through a number of RECMGMT listserv threads and ARMA
publications but their focus seems to be "Voice mail".>>>

As long as your policies and procedures/processes are sound and
documented, and it seems they are, your second approach is a good one.
Not sure what IT and Security have to do with it beyond insuring that
the minutes, now recorded in an electronic format (presumably a word
processing document of some sort) are secure from intrusion and
available and readable for the time frame you've established as their
retention period - perhaps in perpetuity.

+3 degrees Farenheit in Wichita - looking forward to the forcasted 50's
for the weekend!

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 
Jim Mullen, Company Records Specialist 
Spirit Aerosystems Inc. 
Tech. Services & Process Config., Data & Records 
Wichita, KS  67278 
(316) 526-0069 
mailto:[log in to unmask] 
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~


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