We are examining our definition of a "record" and I've been charged
with finding out how corporations are defining Records in their
organizations and how those definitions impact assessment of risk (if
at all).  This is a nice juicy topic for academic debate, and the
Listserv archives have yielded several interesting discussions.
However, my goal is to find out actual definitions in use in actual
corporate entities, so I'd like to stay with a fixed set of questions.
I really need responders to be corporations, and if you represent a
corporation in a lightly regulated or unregulated industry (i.e. you
have some latitude in what you decide to keep) so much the better.  You
can respond directly to me if you are uncomfortable responding to the
list.  I'll summarize responses to the list if others are interested,
without revealing names or companies.  Then we can have our academic
debate! 

 

1.       What is the formal definition of a record in  your company?

2.       How was that definition decided upon and finalized? 

3.       Has the definition been changed (broadened or narrowed) in the
last decade (if you know) and why? Was risk assessment a factor?

4.       Do you have a definition of non-records?

5.       Do you assign retention periods to non-record material in your
company? 

 

Your responses will be used only to help us refine our own internal
records management practices.  Thanks very much in advance for your
help! 

 

Mary Lynne Nelson

Repository Services Manager 

The MITRE Corporation

McLean, VA

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410-402-2712


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