Any record can be subpoened; even materials that are a record for
someone else that is sent to you.  However, what I have done in three
organizations is to include these types of records series on the
retention schedule; Administrative Subject Files; General Publications;
Reference Materials; and to define the record copy holders of each and
all record series in the organization.  All non-record copies are to be
retained for only a short reference period.

Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno

>>> [log in to unmask] 3/10/2008 3:08 PM >>>
Don't tell that to my users, please.  By your definition, every
photocopy created is a record.  Every mail offer for a class in
Project
Management is a record.  Every subscription offer for KM World is a
record.  Every e-mail wanting to sell me a Rolex for $12.99 is a
record.
In short, every non-record is a record.  

Which gives users the mental justification they need to do exactly
what
they want to do - keep everything.
<snip>

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