I think Steve's definition is correct.. All those examples you (David)
provided ARE records...to someone... i.e., "Recorded
information/content". (back to square one 'eh?)
Steve is also correct in that it doesn't matter if you deem it a
'record' to your organization or not, that it still could be
'discovered' and therefore MUST be managed properly regardless if you
call it a record, a non-record, a piece of content or a piece of crap..
it must be managed...even if that means managing it to the trash can.
I guarantee that if you got an e-mail of someone selling you a Rolex for
$12.99 and you found out it wasn't really a Rolex as was promised in
that e-mail.. YOU would call that a record.. and so would the court when
you sued the dealer; and the dealer would wish every day s/he is in jail
for fraud that you would have not thought it important enough to
retained it.
My two cents..
Teresa Werner
Content Consultant ;-)
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of McLallen, David
Sent: Monday, March 10, 2008 3:09 PM
To: [log in to unmask]
Subject: Re: Information vs Content
Don't tell that to my users, please. By your definition, every
photocopy created is a record. Every mail offer for a class in Project
Management is a record. Every subscription offer for KM World is a
record. Every e-mail wanting to sell me a Rolex for $12.99 is a record.
In short, every non-record is a record.
Which gives users the mental justification they need to do exactly what
they want to do - keep everything.
David R. McLallen
Information Technology/Records Management
P.O. Box 471
Boulder CO 80306
303-413-7788
Fax: 303-441-3983
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Steven Whitaker
Sent: Monday, March 10, 2008 3:44 PM
To: [log in to unmask]
Subject: Re: [RM] Information vs Content
Kelly, it depends on who is trying to sell you what system. I am
serious.
A record is any information recorded upon any media. Period. End of
story.
Some call it content; some may call it a document; some call it
unstructured data; some call it Ray; some call it Jay.
Best regards, Steve
Steven D. Whitaker, CRM
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