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Subject:
Re: use of copies.
From:
Pilar McAdam <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Thu, 3 Apr 2008 08:05:38 -0700
Content-Type:
text/plain
Parts/Attachments:
text/plain (48 lines) 
Melissa Griffin wrote:

"Some of our review board members would like to OK the use of business
or 
"exact" copies into a new draft of our policy.  I disagree, as it should

not be a policy matter.  It is also my understanding that in most cases,

the master copy with wet/live signature should be used to make
decisions. 
(I am not speaking to the archive master copy; only  to business
records) 
Any comments? Is there a danger in OK'ing the use of Business Copies? Am
I 
being too militant?"

My opinion is that there's absolutely nothing wrong with permitting the
controlled use of copies as part of a defined business process.  What's
dangerous is the uncontrolled proliferation of copies, particularly when
someone cannot determine whether the copy they have is more/less
legitimate than any others.

Pilar McAdam
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Pilar C. McAdam
Director of Legal Information Systems
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