A brief informal survey for anyone who wishes to participate. Our firm would be interested in your answers. I will also provide a results summary to anyone who participates and asks for results. Firm names will not be used. Please respond directly if you feel more comfortable and indicate if you do not want your answers shared. This survey has also been posted to ILTA - RM. Thank you in advance for your time.
1. Do you have an email retention policy in place?
¨ Yes ¨ No ¨ Working on it
o If yes, indicate retention you set on the following:
· In-box: ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
· Sent Folder: ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
· Deleted Folder: ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
2. What limit do you place on mailbox size?
¨ None ¨ 1 GB ¨ 2 GB ¨ ____________ MB
3. What size email attachments do you allow?
¨ 10 MB ¨ 20 MB ¨ 30 MB ¨ 1 GB ¨ 2 GB ¨ Other ______
4. Where do you declare "record" emails? (Check all that apply)
¨ DM ¨ RM ¨ Both ¨ Exchange ¨ We don't
o If declared, how: ¨ Drag & Drop ¨ Profiled ¨ Other ________________
5. Do you use Personal Folders to retain non-record emails?
¨ Yes ¨ No ¨ Other _______________
o If yes, what retention period do you place on Personal Folders in your:
E-mail exchange: ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
6. Do you allow the use of .pst's?
o If yes, what retention period do you place on .pst's?
¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
7. Do you have an archiving solution in place? (Check all that apply)
¨ E-mail ¨ DM ¨ RM ¨ .pst's ¨ Other __________
· If yes, indicate period of time you move data to archive:
o Email ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
o DM ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
o RM ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
o .pst'ss ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
8. Do you get the support you need from management to enforce these policies and size limits?
¨ Yes ¨ No ¨ Working on it
9. Are exceptions made by management to policies and size limitations?
Indicate any practice groups ________________________________________________
10. How many users do you have?
¨ 100 - 299 ¨ 300 - 599 ¨ 600 - 999 ¨ 1000 or more
11. How many offices do you have?
¨ 1 ¨ 2 - 5 ¨ 6 - 9 ¨ 10 or more
12. How large is the current volume of emails on your network? _____________________________
13. What is the date of the oldest e-mail on your e-mail server? __________________________________
HOME <http://www.nelsonmullins.com/index.cfm> LOCATION <http://www.nelsonmullins.com//locations/columbia-law-office.cfm>
Barbara Embick, CRM
Records Systems Manager
[log in to unmask]
Nelson Mullins Riley & Scarborough LLP
Meridian, 17th Floor
1320 Main Street, Columbia, SC 29201
Tel: 803.255.9749 Cell: 803.553.1353 Fax: 803.255.9052
www.nelsonmullins.com <http://www.nelsonmullins.com/>
==============================================================================
Confidentiality Notice
This message is intended exclusively for the individual or
entity to which it is addressed. This communication may
contain information that is proprietary, privileged,
confidential or otherwise legally exempt from disclosure.
If you are not the named addressee, you are not authorized
to read, print, retain, copy or disseminate this message
or any part of it. If you have received this message in
error, please notify the sender immediately either by
phone (800-237-2000) or reply to this e-mail and delete
all copies of this message.
To ensure compliance with the requirements imposed by the
IRS, we inform you that any U.S. federal tax advice
contained in this communication (including the
attachments) is not intended or written to be used, for
the purpose of (a) avoiding penalties under the Internal
Revenue Code or (b) promoting, marketing or recommending
to another party any transaction or tax-related matter[s].
To provide you with a communication that could be used to
avoid penalties under the Internal Revenue Code will
necessarily entail additional investigations, analysis and
conclusions on our part.
==============================================================================
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
