FACTA aside...

Our choice at our company was one of 3 - 
A. little shredders all over the place
B. one or two big shredders with an in house service
C. an outside service

We chose C.

A: Little shredders all over the place: The cost of a shredder is more
than the purchase and there is no control.
1. "time on task" cost savings.  We are a small company and when we have
emps at all levels standing in front of shredders the $ ads up
quick...Especially since the execs and mgmt want to shred their own
stuff.
2. Break down of shredders. If they break, whose going to fix them?
Like copiers, the "little" things become time and money pits. Our survey
indicated that many folks were upset with the frequency of breakdown,
lack of "someone" replacing the bag and the lack of "power" of the
machines 
3. While you'll never have complete control with A, B, or C. We felt
that A was the riskiest.
4. Internal customer survey said: "We do not want to shred, we prefer
service" (see points 1 and 2 above)  

B. One or two big shredders in house with a in house service
1. Too expensive for the machines
2. People needed to operate, establish program and do the office pick-up
(We have multiple sites and had to include transportation costs...)
3. Didn't have space for shredding machines.

C. an outside service (There was a little debate around recycling
company v. shredding service. We decided shred.) 
1. According to our calculations cheaper than B
2. Avoids problems of A
3. Internal customer preference
4. Service NAID certified
5. shredding done on site 


Chuck Piotrowski
Information Asset Management Program 
CVPS
www.cvps.com
This computer runs on Cow Power!


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Angie Fares
Sent: Thursday, June 12, 2008 11:42 AM
To: [log in to unmask]
Subject: Re: [RM] Use of Individual Shredders not in Compliance with New
FACTA Rules?

I actually talked to the vendor in question because I was really curious
to know how they were going to defend that statement.  

The salesperson in question is sticking to her guns because she says
that anyone using a personal shredder cannot prove that they are in
compliance with a shred program.  I pointed out that using a service
doesn't actually prove 100% compliance either.

I spoke with the FTC directly and that they stated that use of personal
shredders was just fine as long as policies and procedures were well
documented and regularly updated, training was documented and regularly
repeated, and the shredders were in accessible places.  This is what
they mean by "reasonable" compliance.


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Jones, Virginia
Sent: Thursday, June 12, 2008 10:23 AM
To: [log in to unmask]
Subject: Re: Use of Individual Shredders not in Compliance with New
FACTA Rules?

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of
the message.
mailto:[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]