Hello Gus
This is my first time replying to a question on the list-serve. We keep our
Human Resource files "indefinitely" and inactive files are kept in a locked
room. The Dean's office files are considered records to be used until the
individual leaves employment and then can be destroyed 6 years after
employee separates from the campus, unless earlier disposition is permitted
under terms of a labor-management contractual agreement.  

Gina Doty
Records Manager
State Univ of NY at Plattsburgh
518-564-5011 





-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Gus Harris
Sent: Tuesday, July 22, 2008 9:27 AM
To: [log in to unmask]
Subject: university faculty records

Hi all.  I have a question for those of you that are university/college
records managers.  At our university we have a file for each faculty
member that is kept in the Dean's office of each college.  They treat
these files almost like "personnel" files.  However, the faculty members
official personnel file is in our Human Resources department.  The file
in the Dean's office contains more "academic" related information about
the faculty member's activities, etc....whereas the official personnel
file, like any personnel file, has more HR related
material....applications, insurance information, action sheets, etc.,
etc.  My question is how long do you all maintain these type faculty
files and what "kind" of files do you consider these to be?

 

Thanks in advance for any comments that you all might have regarding
these type files!  

 

Gus Harris

Records Manager

The University of West Florida

Pensacola, FL

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